Student Affairs Committee - Introduction

Objectives
  1. To coordinate daily student affairs (except academic and behaviour-related affairs)
  2. To establish a healthy campus, cultivate healthy eating habits, and help students grow healthily.
  3. To take care of students with financial difficulties, assisting them in applying for funding from different organisations.
  4. To monitor student services provided by external organisations (except academic-related services) to ensure their service quality.
  5. To monitor the health of children as well as the spread of infectious diseases at school.
Major Concerns of the Year
  1. Inviting registered nutritionists to give talks on healthy eating for parents, students and teachers.
  2. Implementing school-based and community-based after-class learning and support programmes to raise students' language and social abilities.
Work Schedule

Person in Charge

Scope of Work

Team leader 

左秀卿

Item

Work Summary

1.

Lunch arrangements

Coordinating the collaboration with lunch suppliers

Coordinating arrangements for student lunch

Overseeing the monitoring group of lunch arrangements

Managing the submission of tenders for school lunch supply

Monitoring the operation of vending machines

Monitoring the operation of the tuckshop

Implementing healthy eating policies; work includes reviewing and amending policies when necessary

Inviting nutritionists to give talks on healthy eating for parents, students and teachers

Managing the team of parent volunteers who help out at lunch

Coordinating lunch tasting sessions at the Primary 1 orientation programme in August

2.

Photo-taking arrangements

Making arrangements on photo-taking sessions for students, graduates and teaching staff; which includes publishing notices, and coordinating photo ordering and distribution

3.

Student health care services

Making arrangements on student health care services; which includes publishing notices, contacting the Department of Health and processing forms and reports

4.

School dental care services

Making arrangements on student dental care services; which includes publishing notices, contacting the Department of Health and processing forms and reports

5.

Vaccination programmes

Arranging vaccination programmes for students, e.g. rubella vaccination (for Primary 1 and 6 students); work includes contacting the Department of Health and processing related forms

Arranging influenza vaccination programmes for students (of Primary 1 and 6); which includes contacting relevant organisations and processing related forms

6.

EatSmart School Accreditation Scheme (ESAS)

Following up on matters related to the EatSmart School Accreditation Scheme (ESAS); which includes contacting the Department of Health, meeting lunch suppliers, arranging tasting sessions for parents, and handling forms and reports

7.

 

School uniform

-Coordinating the submission of tenders for school uniform supply and contacting uniform providers

-Making arrangements for the P.E. uniform changes (replacement of old P.E. uniform by new house P.E. uniform); contacting uniform providers to provide quotation and samples of house P.E. uniform

-Arranging venues for the school uniform sale

8.

Subsidy arrangements

Coordinating the processing and reviewing of applications for School-based Support Grant and Student Activities Support Grant, contacting relevant stakeholders, and processing application forms

Coordinating School-based After-school Learning and Support Programmes (EQKID); this includes contacting relevant organisations and applying for new courses

Processing reports on the use of the Support Grant for Newly-arrived Children

Conducting online surveys for newly-arrived children

Managing affairs related to the Community Care Fund (Free Lunch at Schools)

Processing applications for Student Travel Subsidy and School Textbook Assistance

9.

Transfer students

Processing transfer students admission applications and examinations (Primary 2 to Primary 6)

Arranging activities for the Primary 1 student orientation programme (in August) and transfer student orientation programme

10.

Drop out students

Processing student withdrawal applications

11.

Meeting minutes

Writing meeting minutes

12.

Voices of the children

Assisting in the distribution of "Voices of the Children"

13.

Holiday homework

Coordinating the collection of holiday homework by subject representatives

14.

Graduation dinner

Assisting parents of Primary 6 students and the PTA in planning the Graduation Dinner

-Assisting interested parents to form the Acting Graduation Dinner Committee

-Attending meetings of the Graduation Dinner Committee; explaining to members the purposes of the Graduation Dinner and the event's rundown

-Assisting in notice publishing

-Arranging time and venues for performance rehearsals after school

-Handling conflicts between parents and students

-Coordinating and monitoring performance content

-Assisting in the reception of donations and gifts

-Assisting in the drafting and reviewing of financial reports; handling of refunds

15.

Parent managers

Assigning the parent managers of the Incorporated Management Committee

-Planning the election rundown

-Contacting the Returning Officer of the Parent Manager Election

-Publishing notices

-Inviting the members of the PTA and parent volunteers to attend the counting session; arranging the division of labour

-Arranging the venue for the counting session and inviting all candidates, parent managers and the alternate parent manager to attend the session

-Arranging the purchase of supplies to be used in the election, including envelopes, scissors and voting forms

-Notifying elected parent managers and to alternate parent manager of the registration arrangements

16.

Teacher managers

Making arrangements for the election of teacher managers

-Planning the election rundown

-Preparing the meeting agenda and annexes for the election of teacher managers

-Following up on the arrangements of the election

-Preparing the post-election meeting agenda and annexes for the teacher managers to arrange for the announcement of the election result

Person in Charge

Scope of Work

Associate team leader

李惠雯

Item

Work Summary

1.

Lunch arrangements

Following up on monthly lunch ordering form

2.

EatSmart School Accreditation Scheme (ESAS)

Following up on matters related to the EatSmart School Accreditation Scheme (ESAS), including:

-Assisting in the monitoring of the operation of vending machines

-Assisting in the monitoring of the operation of the tuckshop

-Assisting in conducting surveys

3.

Photo-taking arrangements

Making arrangements on photo-taking sessions for students, graduates and teaching staff; which includes coordinating photo ordering and distribution

4.

Student health care services

Making arrangements on student health care services; work includes distributing notification letters from the Department of Health to parents

5.

School dental care services

Making arrangements on student health care services; work includes distributing notification letters from the Department of Health to parents

6.

Vaccination programmes

Assisting in the arrangement of vaccination programmes for students, e.g. rubella vaccination (for Primary 1 and 6 students); work includes distributing notification letters from the Department of Health or related organisations, and recruiting parent volunteers

Assisting in the arrangement of influenza vaccination programmes for students (of Primary 1 and 6); work includes distributing notification letters from related organisations, and recruiting parent volunteers

7.

Meeting minutes

Writing meeting minutes

Person in Charge

Scope of Work

Associate team leader

王笑眉

Item

Work Summary

1.

School uniform

-Assisting in ordering of school uniform

-Following up on matters related to school uniform orders

-Conducting surveys on school uniform

-Assisting in drawing analysis upon the submission of tender for school uniform supply

2.

Assisting in the design of each house's P.E. uniform and following up on the matter


-Assisting in the implementation of P.E. uniform changes (replacement of old P.E. uniform with new house P.E. uniform); this includes conducting research and helping with designs

3.

Subsidy arrangements

-Assisting in applications for School-based Support Grant; work includes collecting and verifying application forms, processing application lists, assisting in allocating funds, and notifying parents of application results

-Assisting in the following up of the report

-Assisting in the applications for Student Activities Support Grant; work includes collecting and verifying application forms, processing application lists, assisting in allocating funds, and notifying parents of application results

-Assisting in the following up of the report

4.

Free Lunch at Schools

-Following up on the participant list of the Free Lunch at Schools scheme each month

-Assisting in the following up of the report

5.

EQKID programme

Monitoring regularly the implementation of School-based After-school Learning and Support Programmes (EQKID)

6.

Meeting minutes

Writing meeting minutes

Team Members
Team leader
左秀卿主任
Associate team leaders
李惠雯老師、王笑眉老師

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